City Clerk

Hub for the City
The City Clerk's Office is the information hub for the City by being the custodian of City records. The City Clerk is responsible for the minutes of all the meetings of Mayor and Council. The City Clerk's Office is responsible for responding to requests for Public Records in a timely manner for the general public.

Public Notices
The posting of Public Notices for all City meetings is a function of the City Clerk's Office, as well as the posting and publishing of City Ordinances in the 3 locations within the City:
  • City Hall
  • Inside the Post Office in San Jose
  • Outside the Post Office in Old Bisbee
Members of the public who have electronic mailing may be placed on a mailing list to receive Public Notices by calling the City Clerk Office at (520) 432-6011 or (520) 432-6012. One can also contact the City Clerk Office if they wish to receive an agenda for a Council meeting

Information Center
The Information Center is maintained by the City Clerk's office and provides a personal computer program that allows 1 to research and gain access to City records much quicker and more efficiently than paging through paper documents. The public may also watch video tapes of council meetings or listen to audio tapes of meetings in the Information Center.

For those who still like to thumb through documents, copies of the Bisbee City Charter, City Code, Zoning Code and the Bisbee Police Department Policy Manual are among the materials available in the Information Center.

City Elections
The City Clerk's Office is responsible for the coordination of all City elections and promotes voter registration so that all citizens may have a voice in their municipal government. Voting registration forms may be obtained in the City Clerk's Office.

The City Clerk's Office, in keeping with its position of neutrality and impartiality, receives and distributes to the proper department any citizen petitions, complaints and requests for service.

Additional Services
Other services provided by the City Clerk's Office are:
  • Making of photocopies for the public
  • Notary Public services
  • Telephone and reception duties for City Hall

Providing Information to the Public
While the main function of the City Clerk's Office is to store and maintain records for the City of Bisbee and the Mayor and Council, the electronic age has provided us with the ability to distribute information to the public in virtually seconds. No longer is the City Clerk nailing a notice to the side of a building that serves as a community bulletin board. Keeping this in mind, the City Clerk's Office shall continue to disseminate information that will make our mission more people-friendly, and shall work towards developing newer and quicker ways to provide information to our community and general public.